Vendor Application and Information
for the 8th Annual Glenside Street Fair

Application & Contract

Rules & Regulations

Dear Artist/Crafter:

We invite you to participate in the 8th Annual Glenside Street Fair, sponsored by the Economic Development Task Force of Cheltenham Township, on September 27, 2008 (rain date: Sept. 28 ) from 11 AM to 5 PM.  The Fair is ideally located on Easton Road, close to Philadelphia and its lovely surrounding suburbs, accessible by Routes 73, 152, 309 or 611.  Our careful planning will ensure an attractive and decorative setting for exhibitors and customers alike.

The Glenside Street Fair is a fully juried event and the jury committee’s  decision is final.  Their decision is based on creativity, marketability and quality of workmanship, as evidenced by your photos. The committee also strives to achieve a balance between the different craft media so that we present an event that has a broad appeal to the public. 

All merchandise offered for sale must have been hand made by the exhibitors and/or their employees.  Should the origin of any craft items come into question, we ask that our show participants be able to provide copies of invoices that demonstrate the purchase of adequate supplies of raw materials used in the creation of the merchandise in question.

Professional attitude and consideration for other crafters and event-goers is expected at all times.  Your children under 9 years of age and your pets are not permitted behind the tables or in the individual display areas during the show.

We will be promoting our Glenside Street Fair via radio ads, print ads, fliers and direct mail.  Additionally, this event is featured in the spring Cheltenham Update newsletter and  listed in the CHELTENHAM TOWNSHIP ANNUAL REPORT AND CALENDAR mailed to all Cheltenham residences each year.

Any exhibitor who does not adhere to our event rules and/or misrepresents their craft will be asked to leave the event and will forfeit his/her fee.

For further information:  215-887-6200 ext. 113 or by email: rshaw@cheltenham-township.org

CRAFTER APPLICATION AND CONTRACT

DATE:
    Saturday, September 27, 2008--(Rain date: Sept. 28)

PLACE:
     Downtown Glenside (Cheltenham) along Easton Road,  south of Glenside Avenue

TIME: 
    10:00 AM to 5:00 PM  (Set-up starts at 8:00 AM)
    Portions of the roadways will close around 7:30 AM

FEES (Non-refundable):
    $60/12’ x 12’ space
    $100/12’ x 24’
Applicants who live or work in Cheltenham Township enjoy a $10 discount.

Please complete and return the form below with two (minimum) 4” x 6”  color photos of the crafts you will be selling, and a color photo of your display.  Photos will be kept by the Committee and will not be returned.  Enclose your check (fee as above) made payable to “Cheltenham Township Main Street" and mail to Main Street Manager, 8230 Old York Road, Elkins Park,  PA 19027.  Demonstrations of handmade crafts and wares are encouraged. 

______________________________________________________________________________

Cheltenham Township is not responsible for or liable for claims or damage to goods or merchandise; or injury or loss to property, persons or employees including loss due to inclement weather.  I agree to abide by the decisions of the management and be legally bound by the attached Rules and Regulations, which I have read and understand. 

SIGNATURE ______________________DATE_____________

PRINT NAME _______________________________________

FULL ADDRESS _____________________________________

TELEPHONE ________________EMAIL__________________

TYPE OF CRAFT ____________________________________

 _______________________________________________________

DO YOU HAVE A CANOPY? ____

ARE YOU A PAST VENDOR? _______  YEAR? ____  PHOTOS ON FILE? ________

NAME (not description) YOU WANT LISTED IN PROMOTIONAL BROCHURE:_______________________________________________

For questions or further information:  rshaw@cheltenham-township.org

Main Street Manager, at 215-887-6200, ext. 113

-------------  TO BE COMPLETED BY CHELTENHAM TOWNSHIP  ------------------

Vendor Number: _____________

Date Application received:_______  

Date of Township response:_______

Application accepted Yes:____ No:_____

Amount of check:_________________                   

Number & Size of spaces:_____________

RULES AND REGULATIONS

(If you do not comply, you will be asked to leave, no refund.)

· All crafts must be original and the work of the exhibitor and/or their employees.

·  Crafters & artists must supply and set up their own tables, chairs and canopies.

·  You may set up after 8:00 AM but be completely set up before 11:00 AM. 

·   BOOTH SPACES WILL BE ASSIGNED by Cheltenham Township; however, the earlier you apply, the more likely it will be that you attain the space you desire.

·    Only approved vendors can sell food of any kind.

·    You must be set up and vending between 11:00 AM and 5:00 PM—no early take-down, regardless of weather, unless approved by Staff.

·     All vehicles must enter, unload and park under Cheltenham Township police department direction.

·    Spaces must be clean at the time of your departure.

·    Exhibits must be removed and space clean by 5:00 PM.  We need to reopen Easton Road by 6:00 PM so please make sure you have sufficient help in breaking down your booth.

·    All photographs will remain on file with the Township.

·    Booth structures must not obstruct other crafters.

·    Please have at least two persons for your booth.

·     A maximum of two (2) crafters may share a space and only two (2) crafts may be offered for sale in one booth.

·    Your canceled check is your receipt; if your application is not accepted, your check will be returned, unprocessed.

·    Each crafter is responsible for collection and submission of Pennsylvania sales tax.

·    Applications will be judged immediately upon receipt from the applicant and notice of acceptance/rejection given shortly thereafter.  A panel of judges consisting of artists, crafters and Township volunteers will determine eligibility.

·    Cheltenham Township will not accept responsibility for loss or damage to crafters’/artists’ work.

·     Crafters shall carry their own insurance.  Crafters shall not injure or deface the street or sidewalk of the Township or any part of the booth exhibit, materials or equipment of any other crafter.  When such damage appears, the crafter causing such damage is liable to the owner of the property so damaged.

·     Vendors must comply with Township health and public safety laws and fire marshal requirements. Check with us about any concerns.  Don’t assume.

·     No electricity will be available, except for Food Court.

·     Crafts will be judged on originality, quality, uniqueness and popularity

·     The following booths will not be accepted:  commercially manufactured merchandise, inflatable toys, sports cards, entertainment books, informational, except for sponsors.

·     Displays should be professional in appearance.  Please limit your displays to a 6’ height.

·     Exhibits which include loud noises shall be operated so that the noise resulting will not annoy or disturb adjacent exhibitors and their patrons.

·     Crafters will store packing crates and boxes near or in their vehicles.

·     All registration fees are non-refundable.

·     By signing the Crafter Application and Contract, the exhibitor agrees to abide by these Rules and Regulations and the decisions of the management. Failure to comply with any regulations will result in vendor being prohibited from future participation in Cheltenham Township exhibits.  No money will be refunded.